Family reunion budget calculator
Enter your headcount and costs to see your total budget, the cost per person, and a suggested dues amount per adult. It updates as you type. It is free, there is no sign-up, and nothing you enter leaves your browser.
- Catering
- $900
- T-shirts
- $600
- Subtotal
- $2,650
- Contingency (10%)
- $265
- Paying adults (60%)
- 30
Nothing you enter leaves your browser.
This tool runs entirely in your browser. Your numbers are not stored, sent to a server, or shared with anyone. These figures are planning estimates, not a quote, so always confirm real prices with your venue and caterer.
Getting to a number you can actually plan around.
Build in a contingency
A buffer of about 10 percent covers the small overruns that always show up: an extra table of food, more shirts than you counted, last-minute supplies. Set it higher for a first-year reunion when your numbers are still guesses.
Not everyone pays dues
Children usually attend free, and some families cover elders or those traveling far. The calculator lets you set the share of attendees who actually pay, so the dues figure reflects who is really chipping in, not the raw headcount.
Confirm your headcount before you commit money
Catering and shirts scale directly with attendance, so a firm RSVP count is what keeps the budget honest. Collect a real yes, maybe, or no from each household before you put down deposits.
Separate one-time costs from per-person costs
Venue rental, a DJ, and decorations cost the same whether 40 or 60 people come. Food and shirts do not. Splitting them this way shows how much your cost per person drops as more relatives commit.
Once you have a number, the next step is a timeline. Work through the free 12-month planning checklist, see the whole approach in how it works, or read the FAQ.